Coffee Equipment – Brewers and More

Office Coffee Equipment: Buy or Rent?

What’s the first thing you think of when you wake up? Maybe you roll out of bed and stroll straight to the kitchen to turn on the coffee maker. Needing a cup of joe first thing in the morning is a normal routine for many people, but it’s starting to be taken to the next level.

These days, millennials are drinking so much coffee that suppliers are having a hard time keeping up with their demand. Considering coffee is being consumed at the highest levels, ever, it’s important to have the right machine at hand.

How does your office’s coffee machine add up? Does it keep your employees caffeinated, or has it been breaking down and falling short? If so, it may be time to consider getting in the market for a new machine.

1. Cost

Commercial Coffee BrewerWhat is your budget for a new office coffee machine? This is one of the first key points you should consider when deciding to rent or buy a new one.

If you have a low budget, you may not be able to purchase an office coffee machine up front. Generally, the higher grade machines can be expensive. You get what you’re paying for, though — machines that are more expensive often have a wider variety of brewing features.

If your budget is limited, or if you don’t need an assortment of brews, consider renting a coffee machine instead. That way, you won’t spend money on a lower quality machine that will just end up breaking and costing you more in the long run. Rental companies offer wide varieties of machinery and are ready to help you choose the best one for your business.

2. Maintenance

One of the biggest perks of renting an office coffee machine is that technically, the equipment doesn’t belong to you — so if something ends up breaking in it, you aren’t responsible for the maintenance!

There’s nothing more frustrating than a broken coffee machine. One broken part could result in days of waiting to find an appropriate repair shop or a replacement part. An office without coffee could end up being unproductive and stressful for employees who need an afternoon boost or a morning pick-me-up.

The benefit of renting a coffee machine, though, is that the rental company will already have access and knowledge of the proper repairs — and can get them to you in a timely manner.

If you’re looking to save time and money on maintenance fees, then renting office coffee machines is the right choice for you.

3. Quality

Depending on the size of your business, you may need a higher quality coffee machine. More people in the office mean the machine will be in use more often — and a cheaper machine may not be able to handle those high amounts of usage.

If you’re opting for a high-quality machine, then renting one could be a potential way to save on initial costs. As mentioned earlier, these machines can have high initial investment costs.

On the other hand, a smaller business may only need two or three pots of coffee a day. In that case, it may make more sense financially to buy a lesser grade, more cost-efficient machine.

Higher quality machines also have the ability to provide different varieties of coffee, too. Some espresso machines also have the ability to brew a pot of coffee on the side. Depending on the wants and needs of your employees, you may want to consider offering them a machine that can suit their different tastes.

4. Upgrades

What type of coffee machine do you want in your office? Technology is changing rapidly. When you purchase an office coffee machine today, it may be obsolete by the end of the year.

If you’re hoping to keep up with the latest and greatest machines out there, then continuously having to buy new versions can start to burn a hole in your wallet.

When you rent an office coffee machine, though, you can open the possibility of having upgrades included in your rental agreement. These upgrades can also mean to higher quality machines, in order to keep up with office demand.

That being said, if your small business may be expanding this year, renting a machine could the right option, too. In the long run, you may need a better machine to keep up with your new hires!

5. Tax Advantages

Renting an office coffee machine can be considered an operating expense for your business. That being said, it could be written off on your taxes as a deductible. In the long run, this means that the coffee machine will pay for itself!

For a larger business, it may not make more of a difference when it comes down to filing taxes. For a small business, though, that tax deduction could be what helps make the decision between a lower quality and higher quality machine.

Office Coffee Machines: Buying, Renting, Leasing Options

Overall, office coffee machines are an investment that will help you make money in the long run. Think about it — when employees are wide awake and caffeinated, they can be more focused and productive. This increased productivity means everyone is doing their job, and so the company makes more money!

Whether you’re part of a major corporation or are running a small business, you have many options when it comes to selecting the right coffee machine. While taking in multiple considerations, such as cost, maintenance and more, you will be able to determine whether renting or buying office coffee machines is right for your business.

If you’re looking for an office coffee service in the New York area, we’re here to serve you. We offer everything from coffee delivery to machine rentals. Contact us today for your business’ coffee needs!


New York Office Coffee is ready to serve you!